Product
How to Use PostMediaAI: Setup Guide
By PostMediaAI6 min read
The short answer
To get started with PostMediaAI: click Get started, create your account, and choose a plan and billing period [1]. Connect the social accounts you post to. Then draft a week of posts (yourself or with AI), edit them, place them on the calendar for the channels and times you want, and let them publish. After the week, check analytics for the networks that share data and plan the next one [2].
The rest of this guide walks through each step, with the decisions that trip people up the first time.
Before you sign up: count your channels
PostMediaAI plans are sized by connected channels, not by posts. Every plan includes unlimited posts [3]. So the one number you need before choosing is how many accounts and pages you want to connect.
Every linked account or page uses one slot. Three Facebook Pages use three slots, and a LinkedIn profile plus a LinkedIn Page use two [1].
- Standard: 5 channels, $9/mo, for one person [3].
- Team: 10 channels, $19/mo, unlimited team members [3].
- Pro: 30 channels, $29/mo, unlimited team members [3].
- Ultimate: 100 channels, $49/mo, unlimited team members [3].
Yearly billing saves about 20%, and you can move to a bigger or smaller plan later from Billing [1]. If you're unsure, start with the plan that fits the channels you use today, not the ones you might add next year.
Step 1: Create your account and pick a plan
Click Get started on postmediaai.com, create your account, and choose your plan and monthly or yearly billing. Prices are shown before you pay, and any applicable taxes appear at checkout [1]. You can cancel anytime from Billing; your plan stays active until the end of the period you've paid for [1].
Step 2: Connect your channels
Link the accounts your audience actually follows. PostMediaAI supports more than 30 channels, including X, LinkedIn and LinkedIn Pages, Instagram, Facebook Pages, Threads, YouTube, TikTok, Pinterest, Reddit, Bluesky, Mastodon, Discord, Slack, Telegram and Google My Business [2].
Most networks connect through their official sign-in, so PostMediaAI never sees those passwords. A few use an app password or token instead [1]. You can disconnect any account at any time [1].
Two practical tips:
- Instagram appears twice in the channel list: Instagram via Facebook Business and Instagram Standalone [2]. Connect the one that matches how your Instagram account is set up.
- Connect only the channels you'll post to this month. Dormant accounts use slots and add clutter to the calendar.
Step 3: Plan the week before you write anything
Open the calendar and decide what this week is for. A short list works better than an ambitious one: one main message (a launch, an offer, an event) and two or three supporting posts (a tip, a behind-the-scenes moment, an answer to a customer question).
If you don't have a plan yet, our guide How to Create a Social Media Content Calendar shows how to turn goals into slots you can actually fill.
Step 4: Draft posts with AI
Give the AI a topic or a link, and it drafts a first version for each channel you choose [2]. The homepage example shows the idea: a quick note like "new loaf this weekend, saturday market, mention pre-order" becomes a ready caption [2].
Then make it yours:
- Read the draft as your customer would. Cut anything generic.
- Add the specifics only you know: the price, the date, the name of the thing.
- Use the quick rewrites (Shorter, More casual, For LinkedIn) when a version needs a different shape [2].
- Check every fact, link and claim. AI drafts can be inaccurate or incomplete, and you're responsible for what you publish [4].
The AI is a starting point, not the author. Its job is to save you the blank page and the busywork of rewriting one message for six networks.
Step 5: Add images and video
Attach media from your library, or create it in PostMediaAI. You can generate images and short videos, cut long videos into clips, and polish images in the Advanced Picture Editor, which every plan includes [2][3]. Uploads go into the media library so you can reuse them in any post [2].
A good habit: when you cut a long video into clips, schedule them across the week instead of all on one day. One recording can carry several posts.
Step 6: Schedule and look at the whole week
Place each post on the calendar for the channels and times you want. Every draft, scheduled post and published post sits on the same calendar, so empty slots and collisions are easy to spot before the week starts [2]. Move a post to a better slot if two heavy announcements land on the same morning.
Scheduled posts publish to the channels you picked [2]. Nothing goes out unless you scheduled it.
For timing principles (and why generic "best time to post" charts mislead), read Social media scheduling guide: workflows, timing, and fewer mistakes.
Step 7: Bring in your team (Team, Pro and Ultimate)
On Team, Pro and Ultimate, invite as many teammates as you need: there's no per-seat charge [1]. Your team drafts, edits and schedules posts in one shared workspace [2]. Agree on simple rules early: who drafts, who checks facts, and who places posts on the calendar.
Step 8: Check what worked and plan the next week
Results come back to your dashboard [2]. Compare post performance across channels; coverage depends on what each network shares, so some channels will show more than others [1]. Look for patterns rather than single winners: which topics, formats and channels earned attention over several weeks. Then let that shape next week's plan.
Switching from another tool
You don't need a big migration. Connect your channels, recreate your upcoming posts, and you're live. Your old tool can keep running until you're ready to switch over [1].
Frequently asked questions
How long does it take to set up PostMediaAI?
Signing up and connecting channels is the quick part. Most of your first session goes into planning and drafting the week, which is time you'd spend anyway.
Which plan should I start with?
Count the accounts you want to connect and who needs access. Standard suits one person with up to 5 channels; Team suits most small teams; Pro suits growing brands; Ultimate suits agencies [1].
Can I post the same thing to every channel?
Yes, you can publish one post to every channel you pick [2]. It usually works better to keep the message and let each channel's version differ in length and tone.
Do I pay per team member?
No. Team, Pro and Ultimate include unlimited team members. Standard is for one person [1].
Can I see how my posts perform?
Yes. Analytics cover the networks that share performance data, and coverage varies by platform [1].
Your first week, tonight
Set aside an hour: connect your channels, draft five posts from topics you already have, and look at the week on the calendar. Questions along the way are probably answered on the FAQ, and plan details are on the pricing page.
Related guides: What Is Auto Posting? How Social Media Auto-Posting Works and What Is PostMediaAI? How It Works.